Glens Falls Symphony Job Opening Announcement
Title: Patron Data and Fund Development Coordinator
Job Type: Part-Time, 22-28 hours per week
Education: 4-Year Degree or 2-year degree, plus related professional experience required
Salary: USD $24-$28/hour, paid hourly, non-exempt
Reports to: Executive Director
Organizational Background: Founded as an amateur orchestra in 1977, the Glens Falls Symphony musicians are fully professional, having joined the AFM Local 506 in 1990. The orchestra performs five regular-season concerts in the award-winning Glens Falls High School Auditorium in programs that feature national and international guest artists, and frequent collaborations and co-commissions or works by living composers, including those who have won Grammys and Pulitzer Prizes. The orchestra also produces children’s educational programs in the Warren/Washington/Saratoga County and Adirondack region. The educational events also include events for all ages like panel discussions, free film screenings, downtown social “lively learning” events, pre-concert talks, and others. Summer programs for the public include the July 3 “Independence Day Summer Pops” celebration and concert with fireworks at Crandall Park in Glens Falls, and a repeat performance at Silver Bay YMCA.
The GFS serves over 2,000 students per year in school-day programs, and 12,000 people of all ages in the immediate 6-county region and 340 zip codes with all programming. The GFS’s current budget is $550,000. For more information visit www.theglenfallssymphony.org.
The Patron Data and Fund Development Coordinator position is a flexible, part-time position averaging 22-28 hrs/week. The candidate is responsible for:
· Supporting the organization’s fundraising via foundation and government grant scheduling, writing, and reporting
· Assisting with corporate sponsorship, including sponsorship prospect research and outreach materials
· Contributing to excellent patron data and database management, including gift entry and reporting, regular de-duplication, and ticket records reporting.
This team member should have a strong attention to detail, an aptitude for systems, a team-oriented mindset, and experience with multiple aspects of fundraising and patron relationship management such as data analysis, donor relations, and operational support.
Candidate will be part of a three-person staff, attending weekly staff meetings and assisting with a limited number of special events and concerts. We look forward to welcoming a team member who is interested in growing their skills/knowledge to achieve Symphony goals, while we help them develop skills in other areas of fundraising, with growth opportunities within this team.
Responsibilities
Patron/Donor Data: 50%
· In partnership with the Executive Director and Patron Services and Development Director, manage and maintain the CRM and donor database
· Track fundraising-related correspondences, site visits, and gift receipts and acknowledgements
· Manage a range of functions within the GFS database, including gift entry, patron data entry/record maintenance, reports/exports, donor/subscriber stewardship, and donor/subscriber analysis
· Conduct research on prospects, including lapsed subscribers and donors, single ticket buyers, and Symphony friends to foster and maintain a strong pipeline that moves patrons from current to higher levels of engagement and support
· Track grant and other income, prepare gift receipts/letters, and maintain impeccable records to ensure accuracy for required reporting for strategic communications and campaigns
· In conjunction with the GFS team, participate in creation of accurate, targeted patron lists necessary for mail and digital fundraising appeals
Grants: 20% (in collaboration with the Executive Director)
· Maintain grants calendar and database.
· Prepare drafts of grant applications, following the specified guidelines for each opportunity, collecting required attachments, and drafting corresponding budgets
· Draft and write grant reports in a timely manner, collaborating with colleagues to gather necessary data and information, and tracking report activities
· Draft and synchronize timely submission of Letters of Interest and grant proposals.
· Prepare and update necessary supporting documents for grant applications, such as budgets, letters of support, and other required forms
Sponsorships and Gala: 20%
· Research and create corporate sponsorship letters and/or presentations, and schedule follow-up
· In conjunction with the GFS team, prepare patron lists for Gala Honorary Committee, regular ticket campaign, and Gala sponsors.
· With guidance from the Executive Director, provide events support for Gala and special events engagement activities such as RSVP management and patron research
· When required, serve as a resource to and interact with donors of all levels and types as a representative of our team
Fund Development, General: 10%
· Coordinate the scheduling of fund development and data activities with the staff and the Development Committee (including subscriber and donor data management)
· Coordinate the annual development calendar with the team and be able to communicate deadlines and priorities to colleagues
Qualifications and Skills
· Experience working with donor tracking systems/databases strongly preferred
· Superior attention to detail and impeccable organizational/time management skills, including coordination of data sets from multiple sources
· Excellent verbal and written communication skills
· Ability to manage multiple long- and short-term projects simultaneously, meeting all related deadlines, with the ability to plan, prioritize, coordinate with the team.
· Positive attitude and high motivation to learn about and support GFS program and fundraising goals
· Proven ability to work unsupervised, while also able to ask for support and/or training, as needed
· Extensive computer skills, including proficiency with Microsoft Office (EXCEL, PowerPoint, and Word)
· Assist with social media, newsletters, and other marketing initiatives as related to fund development
· Perform additional job-related duties, as needed
Working Conditions
· Working environment is mostly interior office work at a desk, with occasional support of staff at events that are outside or require some outside time
· GFS office is in a second-floor office with no elevator, only stairs.
· Occasional physical effort/lifting required up to 50 pounds
· GFS concerts and events take place mostly on weekends, but participation in events will be discussed directly between candidate and Executive Director.
To Apply:
Please send your resume and cover letter to Jennifer Brink, Executive Director at exdir@gfso.org by October 10, 2024. Please reference job title in subject line.
Glens Falls Symphony
(518) 793-1348
7 Lapham Place, Glens Falls, NY 12801
PO Box 2036, Glens Falls, NY 12801